Brayne Digital Logo
Book an Appointment

Virtual Assistant

Job Requirements:
  • Operations & Administrative Support
  • Full-Time
  • On-Site
  • Junior
Apply Now

Job Overview

We are looking for a Virtual Assistant who is organized, reliable, proactive, and detail-oriented to support our daily business operations.

You will assist with administrative tasks, client communication, research, data management, scheduling, documentation, and other operational activities that help the team work efficiently.

The ideal candidate is comfortable working with digital tools, can manage multiple priorities, communicates professionally, and takes initiative when handling assigned responsibilities.

Key Responsibilities

  • Provide administrative and operational support to the team.
  • Manage emails, messages, documents, and other business communications.
  • Assist with scheduling meetings, appointments, and follow-ups.
  • Conduct online research and gather relevant business information.
  • Maintain and organize digital files, documents, and records.
  • Perform data entry and maintain accurate information.
  • Prepare reports, spreadsheets, presentations, and business documents.
  • Assist with lead research and prospect data collection.
  • Update and maintain client and prospect information.
  • Assist with CRM and sales pipeline management.
  • Support social media and digital marketing administrative tasks when needed.
  • Coordinate information between clients and internal team members.
  • Follow up on assigned tasks and outstanding requirements.
  • Help monitor deadlines, deliverables, and project-related information.
  • Perform general administrative tasks as assigned.
  • Maintain confidentiality when handling business and client information.
  • Continuously look for ways to improve administrative processes and team efficiency.

Required Skills

  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail.
  • Basic knowledge of Microsoft Office or Google Workspace.
  • Ability to conduct online research effectively.
  • Good data entry and documentation skills.
  • Ability to manage multiple tasks and priorities.
  • Strong internet and computer skills.
  • Ability to follow instructions and complete tasks accurately.
  • Good problem-solving and critical-thinking skills.
  • Professional communication and customer service skills.
  • Ability to work independently with minimal supervision.
  • Willingness to learn new tools and processes.

Nice to Have

  • Experience with Google Workspace.
  • Experience with Microsoft Office.
  • Experience with CRM platforms.
  • Experience with project management tools.
  • Knowledge of WordPress.
  • Basic knowledge of SEO and digital marketing.
  • Social media management experience.
  • Experience with Canva.
  • Experience with lead generation and prospect research.
  • Experience with email marketing platforms.
  • Basic bookkeeping or invoicing knowledge.
  • Experience using AI tools for research, documentation, and productivity.
  • Previous experience supporting a digital marketing or technology company.

Required Qualification

  • Degree, diploma, or equivalent experience in Business Administration, Marketing, Information Technology, Communications, or a related field.
  • Previous administrative, customer service, virtual assistant, or office support experience is an advantage.
  • Strong English communication skills.
  • Good computer and internet skills.
  • Ability to work with common productivity and business software.
  • Strong attention to detail and accuracy.
  • Ability to manage confidential information responsibly.
  • Strong willingness to learn and develop new skills.
  • Ability to work effectively in an on-site team environment.

What We Offer

  • Career growth and professional development opportunities.
  • Training and continuous learning.
  • Hands-on experience with real business operations.
  • Exposure to digital marketing, website development, SEO, sales, and business processes.
  • Opportunity to develop administrative, communication, and project coordination skills.
  • Collaborative and supportive working environment.
  • Opportunity to work with different teams and business functions.
  • Opportunities to grow into specialized administrative, operations, sales, or digital marketing roles.
  • Performance-based opportunities for increased responsibility and career advancement.

What We Look For

Organized
You can keep track of tasks, documents, deadlines, schedules, and information without losing important details.
Reliable
You take ownership of your responsibilities and consistently complete assigned tasks accurately and on time.
Proactive
You don't always wait for instructions. You identify what needs to be done and take initiative when appropriate.
Detail-Oriented
You carefully review information, documents, emails, and data to minimize errors and maintain quality.
Strong Communicator
You can communicate clearly and professionally with team members, clients, prospects, and business partners.
Tech-Savvy
You are comfortable learning and using different digital tools, software, platforms, and online systems.
Problem Solver
You can identify issues, research solutions, and handle everyday challenges independently.
Adaptable
You are comfortable handling different types of tasks and adjusting to changing priorities.
Fast Learner
You are willing to learn new tools, systems, processes, and skills as the business grows.
Team Player
You work collaboratively with different departments and understand that effective support helps the entire team perform better.

Application Process

Qualified candidates are encouraged to submit their updated resume and portfolio (if applicable) Shortlisted applicants will be contacted for technical assessment and interview stages.

Application Information